📥 Free Download: The Exact Proposal Template That Landed Me a Multi-Day Microsoft Activation
Planning to pitch your photo booth services to a major conference or corporate event?
Want to look polished, credible, and competitive from the first email?
You’re in luck — I’m giving away the exact proposal template I used to book a multi-day Instagram Reels Video Booth activation at Microsoft’s Power Platform Community Conference in Las Vegas.
🎁 Get the proposal that helped me land a Fortune 500 client — free.
🎯 Why This Proposal Template Works
When pitching to enterprise-level clients or large conferences, it’s not just about having great equipment. You need to communicate:
- Your service offering clearly
- The marketing value you bring
- Your operational readiness
- ROI for the brand or event team
This proposal does exactly that — and it’s helped me win deals with clients like Microsoft, Interscope Records, Empire, and more.
💼 What’s Inside the Proposal Template
This isn’t just a quote. It’s a strategic, structured sales tool. Here’s what each section includes — and why it matters.
1. Proposal Overview
✅ Introduces your service and shows you’ve done your homework.
Includes: Client name, event details, location, audience size, and activation length. This shows the proposal is personalized — not generic.
2. Service Overview
🎥 Describes what the booth actually does — in plain English.
This section explains the Instagram Reels Video Booth experience:
- Vertical video recording
- AI background removal
- Branded overlays and microsites
- Studio lighting
- Instant delivery via email/SMS
- Optional print upgrade
It frames your service as content creation for the client’s brand — not just a fun booth.
3. Estimated Volume
📊 Builds trust by showing throughput and operational expectations.
This section includes average usage data (like 60 video sessions/hour), helping the client visualize booth flow and peak times.
4. Email Capture (Optional + Included)
📧 Adds post-event marketing value to your pitch.
This explains how you collect and export emails at no extra cost — turning attendees into future marketing leads. It reframes the booth as a lead generation tool.
5. Marketing Value Highlights
📈 Reinforces ROI for brand clients.
This quick list focuses on what brands care about:
- User-generated content
- Branded microsites and delivery
- Post-event email capture
This helps event marketers say “yes” internally.
6. Pricing Breakdown
💰 Clear, tiered pricing that’s easy to understand.
You’ll see how I present:
- Daily booth rates (1, 2, or 3 booths)
- Add-ons (like a print booth)
- Multi-day discounts
- Setup fees waived for the client
Transparency here builds trust.
7. Add-On: Print Upgrade
🖨 Soft upsell without pressure.
I offer a discounted print upgrade for one booth, turning it into a hybrid photo + video station — with branded 4×6 prints, overlays, and an on-site attendant.
8. Typical Rates (for Context)
⚖️ Frames the proposal as high-value by showing standard pricing.
By listing my usual rates ($2,795 for 3 hours, $7,000 full-day), I make the multi-day offer feel like a deal.
9. Recent Conference Experience
🎤 Adds proof and credibility.
I reference other large-scale activations I’ve worked (Comic-Con, VidCon, Anime Expo), so clients know I can handle volume.
🧩 Who This Template Is For
- Photo booth owners targeting brand activations
- Creators offering experiential services at conferences
- Freelancers pitching UGC and content booth concepts
- Event professionals who hate writing proposals from scratch
📥 Grab Your Free Download
Want the full proposal?
👉 Click here to download the template PDF
(You’ll also get email updates when I share more tools like this!)
📣 Bonus: Want the Editable Version?
If you’d like this proposal as a:
- ✅ Google Docs template (editable with your brand)
- ✅ Canva version (for easy visuals and graphics)
- ✅ Notion template (with dropdowns and formulas for pricing)
Let me know — I’ll send it your way.
📸 Final Thoughts
Getting booked by high-level brands isn’t about luck. It’s about showing up with clarity, confidence, and a clean offer.
This proposal helped me land Microsoft — and it can help you land your next big client too.
Follow me on Instagram @igbarrywong or explore more photo booth business tips at smartspaceit.com.
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Let me know if you want this turned into:
- A Notion blog template
- A ConvertKit lead capture sequence
- A matching Canva proposal cover thumbnail
Just say the word and I’ll prep it.